Personal Data Policy
As part of our activities, we register and use information about you, when you interact with us as a person who is connected to one of our customers, supplier an employee or is applying for employment with us. You can be a signatory, rightful owner, director, employee, or a third party affiliated with our customers or supplier.
We may process your personal information for the following purposes, depending on the property you have interacting with us:
- offering our obligations and providing services and products.
- Administrative purposes, including securing and maintaining our internal systems, platforms and other digital applications
- Administration of the customer / supplier relationship, including marketing of services and products
We only record and process your personal information if we have a legal basis to do so. This means that we register and use personal information when:
- You have entered into or are considering entering into an agreement with us for a service or product, cf. the nature of the Personal Data Ordinance. 6.1 (b)
- You have given us consent to use your personal data for a specific purpose.
- We are legally obliged to do so.
Why do we register and use personal information
We usually process the following types of personal information:
- Basic personal information, e.g. name, address, position, contact details, country of residence. When hiring, we register an additional civil registration number, information about your education, your profession or your current job and your salary account.
- Information about your visits to your or our premises, telephone conversations if we talk to you about our services.
We ask for your explicit consent to record sensitive personal data.
How long do we store your personal information?
We store your information for as long as it is necessary for the purpose for which your data has been registered and used. We therefore always store your information as long as we provide a product or service to you. Once your business relationship with us has ended, we will usually store your information for another 5 years.
Third parties and personal information
In some cases, we share your personal information with third parties inside and outside the Juhl Group
- We pass on personal information to public authorities if we are required to do so in accordance with applicable law, e.g. to SKAT or to Statistics Denmark in connection with statistics and other purposes.
- We may disclose your information internally within our group and to external business partners if we have your consent or if we have a statutory right to do so or to fulfill a contract / purchase you are a part of.
- We pass on personal information to credit bureaus if you breach your obligations to us.
- In connection with IT development, hosting and support, we do not transfer personal data to data processors, including data processors in third countries outside the EU and the EEA.
Insight into your personal information
You can gain insight into the personal information we have recorded about you, how we use it, and where it comes from. You can be informed how long we store your information and who receives information about you, to the extent that we pass on personal information in Denmark and abroad. However, your right of access may be restricted by law, or to protect the privacy of other persons or for the sake of our business and practices. Our know-how, trade secrets as well as internal assessments and material may also be exempt from the right of access.
Right to object
In certain cases, you have the right to object to the processing of your personal data, including when we refer to our legitimate interest in the processing of your personal data.
You also have the right to object to our use of your personal information for direct marketing purposes, including profiling in connection with such a purpose.
Correction or deletion of our information
If our information is incorrect, incomplete or irrelevant, you are entitled to have the information corrected or deleted, subject to limitations in existing law and our right to process information. These rights of rectification and erasure are called “the right of rectification”, “the right of erasure” and “the right to be forgotten”.
Restricted by use
If you believe that the information we have recorded about you is incorrect, or if you have objected to our use of the information, you may require that we restrict the use of the information for storage until its accuracy can be verified, or until it can be checked whether our legitimate interests take precedence over your interests.
If you are entitled to have your information deleted, you can instead ask us to restrict the use of the information for storage. If we only need to use the information we have registered about you to assess a legal claim, you can also demand that other use of the information be limited to storage. However, we may be entitled to use the information for other uses, including to assess a legal claim, or if you have given your consent to it.
Withdrawal of consent
You can revoke a consent at any time. Please note that if you revoke a consent, we may not be able to offer you certain services or products. Please also note that we continue to use your personal information, e.g. if we are required to do so by law.
If we use the information based on your consent or contract and the processing of the information is automated, you have the right to receive a copy of the information you have provided to us in an electronic machine-readable format.
Contact information and access to justice
You are always welcome to contact us if you have any questions about your rights and how we register and use your personal information.
Write us at firstname.lastname@example.org or call us on +45 8693 1333.